Privacy Notice

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Who are we?

St. Anne's, Dunbar is a data controller (contact details below). This means that we decide how your personal data is processed and for what purposes.

How do we process your personal data?

St. Anne's complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical and organisational measures are in place to protect personal data.

We use your personal data for the following purposes:

To provide pastoral care to the congregation
To administer membership records
To fundraise and promote the interests of the charity
To process gift aid applications
To manage our employees and volunteers
To maintain our own accounts and records
To enable us to provide a voluntary service for the benefit of the public
To inform individuals of news, events, activities or services running at St. Anne's
To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered.
To track footfall into the church during open hours, using CCTV

Sharing your personal data

Your personal data will be treated as strictly confidential. It may be shared with members of the Vestry, holders of specific posts--such as Gift Aid Secretary--appointed by the Vestry, and, if you are appointed to a role within the congregation or diocese, with the General Synod Office.

If you serve on any committee or take on any duty, rota or role within the congregation, your personal data may be shared with other members of the congregation. You will be informed if your personal data will be shared more widely.

We may also share your information or disclose it to third parties where required to comply with any court order or other legal obligation or when data is requested by government or law enforcement authorities, to enforce any agreements, or to protect the rights, property, or safety of us, members of the congregation or others.

How long do we keep your personal data?

We keep data in accordance with the guidance provided by the Scottish Episcopal Church. Specifically, we retain:

Personal contact details while they are still current
Gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate
Employment information for up to 6 years after employment ceases
PVG Disclosure information until the disclosed person ceases any regulated work for the church and indicates no intention of resuming such work at a later time
Church registers (baptisms, marriages, funerals) permanently
CCTV footage for up to 2 weeks

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

The right to request a copy of your personal data which the Vestry of St. Anne's holds about you
The right to request that the Vestry of St. Anne's corrects any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary for the Vestry of St. Anne's to retain such data
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
The right to object to the processing of personal data (where applicable)
The right to lodge a complaint with the Information Commissioner's Office

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact details

To exercise all relevant rights, queries or complaints please contact the Vestry Secretary at secretary@stannesdunbar.org.uk. Or you can write to the Secretary at: St Anne’s Scottish Episcopal & Methodist Church, Westgate, Dunbar, EH42 1JL

You can contact the Information Commissioner's Office:

By telephone on 0303 123 1113
By email Scotland@ico.org.uk
By post: The Information Commissioner's Office - Scotland 45 Melville Street Edinburgh EH3 7HL